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Privacy Policy

Privacy Policy

 Privacy Policy for Atomica Group Ltd

Effective date: 1 June 2025

1. Introduction

Atomica Group Ltd (“we”, “our”, “us”) operates the website www.atomicagroup.co.uk (the “Site”) in the United Kingdom. We are committed to protecting and respecting your privacy and ensuring that your personal data is processed in accordance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Site or interact with us via email or other means.

2. Data Controller

Atomica Group Ltd is the data controller for the personal data you provide to us via our Site. If you have any questions about this Privacy Policy or our data practices—as well as any requests to exercise your legal rights—please contact us using the details provided in Section 13 (Contact Information).

3. Information We Collect

  1. Personal Data You Provide Voluntarily
    • Contact Information: When you use our “Contact” page or send us an email, we collect your name and email address, along with any other information you choose to provide in order to respond to your inquiry.
    • Employment Inquiries: If you apply for a position with us or submit your CV, we collect your name, email address, address, CV, and any additional information you choose to include (such as qualifications or employment history).
    • Newsletter/Marketing Sign-Up: If you subscribe to our newsletter or request marketing materials, we collect your name and email address.
  2. Automatically Collected Technical Data
    • Usage Data: We automatically collect certain information about your interaction with our Site using cookies and similar technologies. This includes your IP address, browser type and version, device information, pages you viewed, time spent on each page, referral source, and other tracking data.
    • Log Data: When you visit our Site, our servers log your access details, including IP address, browser type, pages requested, and date/time stamps.
  3. Third-Party Data
    • Analytics Providers: We use Google Analytics to monitor and analyze Site traffic. Google Analytics may collect information about your use of the Site, which is processed according to Google’s privacy policies.
    • Cookies & Tracking: We (and our third-party partners) may use cookies, web beacons, and similar technologies to track how you use our Site and to remember your preferences (see Section 5).

4. How We Use Your Information & Legal Basis

Under UK GDPR, we process your personal data only where we have a lawful basis. We rely on the following legal grounds:

  1. Performance of a Contract or to Take Steps Before Entering into a Contract
    • To respond to your inquiries or job applications and to provide you with the information or services you request (e.g., property investment details, maintenance services).
  2. Legal Obligation
    • To comply with legal obligations (e.g., keeping accounting records, complying with HMRC requirements).
  3. Legitimate Interests
    • To improve our Site’s functionality, maintain security, combat fraud, and understand how visitors use our Site (for example, via Google Analytics).
    • To send you marketing communications, where you have not opted out, provided such communications do not override your rights and interests.
  4. Consent
    • Where we request your explicit consent—for example, to send you promotional emails if you sign up for our newsletter. You may withdraw your consent at any time (see Section 12).

5. Cookies & Similar Technologies

We use cookies and similar tracking technologies to enhance your browsing experience and gather anonymous usage data.

  1. Essential Cookies: Required for the Site to operate properly (e.g., session cookies to remember your “keep me logged in” choice).
  2. Performance & Analytics Cookies: Collect information about how you use our Site (e.g., Google Analytics) to help us improve functionality and user experience.
  3. Marketing Cookies: Used by third parties to deliver targeted advertising based on your interests.

You can manage your cookie preferences via your browser settings. Most browsers allow you to refuse or delete cookies; however, disabling cookies may affect your experience on our Site.

6. Sharing Your Information

We do not sell your personal data. We may disclose your personal data to:

  1. Service Providers: Third-party vendors who perform services on our behalf (e.g., hosting providers, email distribution services, analytics providers). We require these vendors to handle your personal data securely and only for the purpose of providing the services we request.
  2. Professional Advisers: Accountants, solicitors, or other professionals who require access to personal data to advise us.
  3. Legal Obligations: If required to do so by law, regulation, or valid legal process (e.g., court order, HMRC notice).
  4. Business Transfers: In the event of a merger, acquisition, or sale of assets, your personal data may be transferred as part of that transaction. You will be notified and given choices where required by law.

7. International Transfers

We sometimes use service providers (e.g., Google Analytics) whose servers may be located outside of the UK. When we transfer personal data internationally, we ensure appropriate safeguards are in place, such as the use of Standard Contractual Clauses approved by the UK Information Commissioner’s Office.

8. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes outlined above, unless a longer retention period is required or permitted by law (e.g., for tax or legal compliance). Specifically:

  • Enquiry Records: Retained for up to 3 years from the date of the last interaction, unless you request deletion earlier.
  • Job Applications: Retained for up to 6 months after the recruitment process concludes (unless you become a successful candidate, in which case we retain your records for the duration of your employment plus up to 6 years).
  • Cookies & Analytics Data: Aggregated data is retained for up to 26 months to help us improve our Site.

9. Your Rights Under Data Protection Law

Under the UK GDPR, you have the following rights in relation to your personal data:

  • Right of Access: You can request access to the personal data we hold about you.
  • Right to Rectification: You can ask us to correct inaccurate or incomplete data about you.
  • Right to Erasure (“Right to be Forgotten”): You can request deletion of your personal data, subject to legal and contractual obligations.
  • Right to Restrict Processing: You can ask us to restrict processing of your data in certain circumstances (e.g., while a dispute is resolved).
  • Right to Data Portability: You can request to receive your data in a structured, commonly used, and machine-readable format, and to have it transmitted to another controller.
  • Right to Object: You can object to our processing of your data based on legitimate interests (including profiling).
  • Right to Withdraw Consent: Where processing is based on your consent, you may withdraw that consent at any time.

To exercise any of these rights, please contact us using the details in Section 13. We may need to request specific information to confirm your identity before processing your request. If you believe we have not complied with UK data protection law, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO).

10. Security Measures

We implement appropriate technical and organisational measures to protect your personal data against unauthorised or unlawful processing, accidental loss, destruction, or damage. These include:

  • Encryption: Encrypting data in transit using SSL/TLS.
  • Access Controls: Restricting access to personal data to authorised personnel only, and requiring strong passwords.
  • Regular Reviews: Regularly reviewing our security procedures and policies to ensure ongoing compliance.

Despite these measures, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

11. Third-Party Links & Embeds

Our Site may contain links to third-party websites (e.g., our social media profiles) or embedded content (e.g., YouTube videos). These third parties have their own privacy policies, and we are not responsible for their content or practices. We recommend reviewing their policies before providing any personal data.

12. Children’s Privacy

Our Site is not intended for individuals under the age of 16. We do not knowingly collect personal data from children. If you learn that a child has provided us with personal data without parental consent, please contact us. We will take steps to delete such information as soon as possible.

13. Contact Information & Changes to This Policy

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:

Atomica Group Ltd

Email: Info@atomicagroup.co.uk (Please put “Privacy Policy Inquiry” in the subject line.)

Address: Cheadle Royal Business Park, Brooks Dr, Cheadle SK8 3TD

We may update this Privacy Policy from time to time, especially if data practices change or new legal obligations arise. We will post the updated Privacy Policy on our Site, revising the “Effective date” at the top. We encourage you to review this Privacy Policy regularly for any changes.